VCEA Technology Purchasing Policy

All Voiland College of Engineering and Architecture (VCEA) departmental technology purchases shall not be completed without prior approval through the VCEA IT department. Submit requests to support.vcea@wsu.edu

Technology purchases that fall under this policy

Included items

Items that need approval include, but are not limited to:

  • Software, including licenses and Cloud based software
  • IT Services, including Cloud based services
  • Desktop computers, laptops, tablets, and mobile devices
  • Servers and network attached storage
  • Computer peripherals
    o Cabling and adapters
    o Docking stations
    o Monitors
    o External and flash drives (requires encryption for most WSU data)
    o Scanners
  • Printers
  • Networked copiers/multi‐function devices (Konica, Ricoh, Toshiba, Canon, etc)
  • TV’s and large displays
  • Classroom and conference room technology
  • Projectors
  • Wireless adapters

Excluded Items

Examples of items that are excluded from needing approval:

  • Keyboards
  • Mice
  • Webcams
  • Speakers
  • Headsets

While the preceding items do not need approval, VCEA IT can make recommendations if requested.

Purchasing

Purchases for included devices and services will be made by area finance / purchasing staff once approved by VCEA IT. Purchases shall not be made by end-users, either by using an issued P-Card or by seeking reimbursement for personal expenses.

Delivery / Deployment

For devices covered under this policy, once the purchased items are delivered to the department, they will be handed off to the VCEA IT department for installation, configuration and deployment. They shall not be delivered directly to the requestor / end user.

Purpose

To ensure:

  • Compliance with BBPM 70.24 (Acquisition of Computer Equipment Services or Software), BPPM 87.30 (Configuration Management), Executive Policy 8, and WSU Endpoint Security Standard
  • Purchases must use state contracts when possible
  • Technology purchased is compatible with existing technology
  • Network Connectivity
  • Data security
  • Verify the equipment needs to be purchased
  • To ensure efficient and accurate inventory tracking